Candidate Privacy Notice

Last updated: October 14, 2022

1. Scope

Altenar understands that your privacy is important. This recruitment privacy notice describes how we handle and protect your personal data in connection with Altenar’s recruiting processes and programs.

Like most businesses, we hold and process a wide range of information, some of which relates to individuals applying to work with us. This Privacy Notice applies only to the personal data of job applicants, potential candidates for employment, and those who participate in the recruitment process.

Altenar reserves the right to modify this Recruitment Privacy Policy. Any changes will be posted on this page, and we encourage you to review it regularly.

By submitting your personal data to us, you acknowledge that you have read and understood this recruitment privacy notice and agree to the use of your personal data as described in this Privacy Notice.

2. Data Sharing

We may share your personal information with third parties for the purpose of processing your application, which may include:

  • Other companies within the Altenar Group;
  • Law enforcement agencies, regulators, and supervisory authorities where legally required;
  • Third-party service providers.

3. Personal Data/Information We Collect from You

The types of personal data we request from you and how we process it are determined by the requirements of the country where the job you are applying for is located—not the country in which you reside. We collect personal data directly when you apply for a position. This includes information typically found in your résumé, such as name, address, location, work experience, education, etc.

4. Use of Personal Data

We collect and use your personal data for legitimate human resources and business purposes, including to:

  • Identify and evaluate candidates for potential employment and future roles;
  • Maintain records related to recruiting and hiring;
  • Ensure legal compliance;
  • Protect our legal rights, as authorized or permitted by law.

5. Legal Basis for Processing Your Personal Data

Our processing of your personal data for the purposes mentioned above is based on:

  • Legitimate business interest in evaluating your application, managing our relationship with you, and improving our recruiting process;
  • Performance of pre-contractual and contractual obligations relating to your potential employment;
  • Compliance with legal and regulatory obligations concerning personal data.

6. Your Rights

We take reasonable steps to ensure that your personal data is accurate, complete, and up to date. We also implement measures to ensure our processing of your data complies with this notice and applicable law. In accordance with applicable law, you may have the right to:

  • Request a copy of the personal data we hold about you and how we use it;
  • Correct or update your personal data if it is inaccurate or outdated;
  • Request portability of your personal data;
  • Request the deletion of your personal data;
  • Request that we cease or restrict processing your personal data;
  • Withdraw consent to the processing of your personal data, if processing is based on consent (unless other legal grounds for processing apply);
  • Provide us with instructions regarding your personal data in the event of your death.

Additionally, where permitted by applicable law, you may have the right to lodge a complaint with a data protection authority.

If you would like to make a request to access, correct, delete, or port your personal data—or to assert any of the above rights—please contact us at: [email protected].

7. Social Media Tools

Our application process allows you to share relevant personal data via third-party platforms (e.g., LinkedIn, Facebook, Twitter). If you do so, your personal data will be processed in accordance with this privacy notice.

8. Data Retention

We will retain your personal data for 12 months from our last interaction, unless another legal reason requires a longer retention period. After that, your data will be securely deleted in compliance with applicable laws and regulations.

If we wish to retain your data for future opportunities, we will request your explicit consent to do so.

9. Data Transfers

By using our site or entering into an agreement with us, your personal data may be transferred to other companies within our group. If transferred outside the EEA, we will ensure that data protection levels are equivalent to EEA standards and that appropriate safeguards are in place.

10. Contact

If you have questions about this Privacy Notice or would like to contact our Data Protection Officer or Privacy Team, email us at: [email protected]